Haligonia.ca is pleased to bring you coverage of Halifax Regional School Board meetings on Wednesday April 28th 2010 at 6pm. Monthly meetings will be live streamed from the Lower Plaza Board Room, Halifax Regional School Board, 90 Alderney Drive, Dartmouth. You can view the proceedings on our HRSB section, here.
We’ll also have archives of meetings available on our site shortly after each meeting concludes.
Agenda for Wednesday April 28th
(A copy is available for downloaded here [PDF, 40K])
1. CALL TO ORDER
2. APPROVAL OF AGENDA
3. GOLDEN APPLE AWARDS
Heather Bungay, Harry R. Hamilton Elementary – District 8
Karen MacLeod, Auburn Drive High – District 2
O’Connell Drive Elementary PTA – District 1
Roberta MacIntosh, Elizabeth Sutherland – District 6
4. AWARDS / PRESENTATIONS
5. APPROVAL OF MINUTES/BUSINESS ARISING FROM THE MINUTES
March 31, 2010 (Regular Board)
6. CORRESPONDENCE
7. CHAIR’S REPORT
8. SUPERINTENDENT’S REPORT
9. ITEMS FOR DECISION
9.1 Report #10-03-1251 – Staff Report on the Feasibility of Constructing a
High School for Eastern Passage/Woodside/Shearwater – Charles
Clattenburg, Director, Operation Services, and Jill McGillicuddy, Planner
9.2 Report #10-03-1252 – Staff Report on the Feasibility of Constructing a
Centralized South Peninsula Junior High School – Charles Clattenburg,
Director, Operation Services, and Jill McGillicuddy, Planner
9.3 Report #10-03-1250 – Staff Response to Phase II of Imagine Our Schools:
10 Year Facilities Master Plan – Charles Clattenburg, Director, Operation
Services and Jill McGillicuddy, Planner
MOTIONS:
9.4 Board Member Yee provided Notice of Motion at the March 31, 2010,
Board meeting on behalf of the Planning, Policy and Priority Committee
as follows:
Revision to 3.07 Board Member Travel Expenses
(a) The Board shall approve an annual budget allocation to reimburse
Members for the travel costs incurred while carrying out their board
member responsibilities, including attendance at meetings of the
board or its committees and meetings/activities in schools or
communities related to the business of the board. This
reimbursement will be limited to mileage at the approved board rate
and parking costs.
(b) (New) The annual budget for Member travel costs will be allocated
on a pooled basis so that the relative distances travelled by Members
in carrying out their responsibilities may be taken into account.
(c) (Revision of current 3.08) Travel claims must be submitted on
standard forms, provided by the Department of Financial Services, to
be reviewed by the Corporate Secretary and approved by the Chair
prior to payment. The Chair shall have discretion to disallow
mileage that in his/her judgment is not incurred in the performance
of the Member’s duties. Claims must be submitted monthly, and any
claims for mileage up to March 31 that are not submitted before
April 20 of the same calendar year, will not be reimbursed.
3.06 Other Eligible Expenses
(a) The Board shall approve annually a budget allocation per Member
for expenses other than travel incurred by Members in the
performance of their duties as follows:
i) technology services, i.e. internet service plan
ii) telecommunications services, i.e. cell phone plan, fax line
iii) long distance calls on cell phone or landlines
iv) technology hardware of any kind, and
v) supplies and materials required to perform their duties.
(b) (Deleted)
(c) (Revised and transferred to 3.07(c))
(d) All long distance charges on landlines and cell phones, as well
charges related to cell phone calls, will be reimbursed only for calls
on Board business. All claims of this nature must be accompanied
by appropriate receipts.
(e) Members will receive reimbursement up to the maximum annual
budget allocation, as determined under section 3.08(a). All expense
claims must be accompanied by appropriate receipts, reviewed by
the Corporate Secretary and approved by the Chair prior to
payment. Expenditures in excess of the budget allocation must be
paid by the Member.
(f) Members are prohibited from entering into leases or contracts in the
name of the Halifax Regional School Board. This includes
contracts for technology services such as cell phones or internet
connection.
(g) Business cards for Members may be purchased and the cost charged
against the member’s budgeted allocation. A standard template will
be followed for Member business cards.
(h) Unused budget allocations under section Bylaw 3.08 may not be
transferred between Members, but can be carried forward to
subsequent fiscal years until the end of the Member’s term.
10. ITEMS FROM COMMITTEES
10.1 Report from Planning, Policy and Priority Committee – Committee Chair
Gin Yee
10.2 Report from the Finance Committee – Committee Chair David Finlayson
10.3 Nova Scotia School Board Association – Board Member Gin Yee,
NSSBA Director
11. INFORMATION ITEMS
12. PUBLIC PRESENTATIONS ON MATTERS OF EDUCATIONAL
INTEREST
13. NOTICE OF MOTION
14. DATE OF NEXT MEETING
• Regular Board Meeting – May 26, 2010
15. IN-CAMERA ITEM
16. ADJOURNMENT